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دراسات الحالة
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2026
ASR Engineers - Invoice Management System
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الخط الزمني
2 months
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الخدمات
ساس
إدارة علاقات العملاء المخصصة
أتمتة الذكاء الاصطناعي
What Did We Build For ASR Engineers?
ASR Engineers & Developers is a growing structural and architectural engineering firm tucked into Units 8 & 9 at 1071 Midland Ave in Scarborough. They handle the unglamorous-but-essential work that keeps the GTA building safely: structural assessments, permit drawings, OBC matrix work, site plans. Their Google Business reviews were climbing, a second GMB listing was on the horizon, and the phone was ringing more often than ever.
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نظرة عامة
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التحديات
There was a quiet bottleneck behind all that growth — and it had a name: Aditya. Every invoice ASR sent was hand-built in a Microsoft Word template. Every payment that came in by Interac e-Transfer had to be eyeballed, cross-referenced, and ticked off manually. Cheques were a separate manual headache entirely. As Anwar put it on the discovery call: "We can't track each and every invoice — which one is paid, which one is not. We have to work on the project."
Engineering was the work. Chasing money wasn't supposed to be.
So How Did We Solve This Problem?
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الحلول
ZeluAI designed an AI-driven invoicing and accounts-receivable system that swallows the entire workflow end-to-end. Staff pick a client, tick the services, and the platform auto-generates a PDF that's a pixel-for-pixel match to ASR's existing Word template — same SL numbering, same section structure, same Units 8 & 9 in the header, same HST registration number (790923916RT0001) in the footer. For larger projects, a single toggle splits the invoice 50/50 (half before work starts, half on submission) with the math handled automatically.
The real magic is what happens after Send. A Gmail-API watcher checks service@asrengineers.ca every five minutes, scanning for notifications from notifications@interac.ca. When a transfer lands, the AI extracts the sender's email, name, and amount, matches it against the open invoice (email-first, name and amount as cross-checks), and flips the invoice to Paid — no human input required. Edge cases (partial amounts, unknown senders, cheque payments) get flagged on the dashboard for a quick manual review.
For invoices that go quiet, an escalating follow-up engine kicks in: a polite nudge on Day 3, a firmer note on Day 6, a final notice on Day 9 referencing the 2.5%/month late-payment clause. The moment payment is detected, the whole sequence shuts off — and the client never knows it was automated.
Five sprints, six database tables (clients, invoices, line_items, payments, followups, email_log), one clean dashboard showing Paid / Pending / Overdue at a glance. Fifteen working days, start to finish, with go-live targeted for March 26–27, 2026.
The Outcome
Aditya stops being a human payment-reconciliation script. Anwar's team gets their hours back for the work clients actually pay them to do. ASR scales into that second GMB listing without scaling the back-office pain.
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النتائج
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دراسات الحالة
